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Exchange 2010 Mail Retention Policies

 

Exchange 2010 Messaging Records Management in Exchange Server 2010 allows organizations to create and enforce mailbox retention policies.  Basically, it allows for multiple policies for different managed folders in Exchange. Below are steps to set up Messaging Records Management.

 

 

Create Custom Managed Folder

  1. On Exchange Management Console > Organization Configuration > Mailbox
  2. Click “New Managed Customer Folder”
  3. Type custom folder name and click new.


Create Managed Content Settings for Created Managed Folders

  1. On Exchange Management Console > Organization Configuration > Mailbox
  2. Right click newly created custom folder and choose “New Managed Content Settings”
  3. Type a name for content settings and configure message type, length of retention period as needed. You also have an option to forward items by configuring journaling tab.
  4. Click Next > New > Finish.

 


Create Managed Folder Mailbox Policies to Apply Managed Content Settings

  1. On Exchange Management Console > Organization Configuration > Mailbox
  2. On the right pane, click “New Managed Folder Mailbox Policy”
  3. Type managed folder mailbox policy name
  4. Add desired folders
  5. Click New > Click Finish

 


Apply Managed Folder Mailbox policy to Group of Mailboxes

  1. On Exchange Management Console > Organization Configuration > Mailbox > Recipient Configuration
  2. Select users to be added to the policy and select properties.
  3. Configure managed folder mailbox policy under messaging records management
  4. For group of users use: set-mailbox –managedFolderMailboxPolicy “Retention Policy Name”

 


Schedule the Managed Folder Assistant

  1. On Exchange Management Console > Organization Configuration > Mailbox > Server Configuration
  2. Select server > right click and choose properties
  3. Select Messaging Records Management Tab and set the schedule