Lync 2010 Meetings (Part II)

 

Create Conference / Meeting Join Settings

This topic describes how to create pool-level or site-level meeting join settings.

Meeting join settings define various characteristics of the meeting join experience. By default, the global settings define the join experience. You can also create site-level and pool-level meeting join settings. If you create pool-level settings, those settings apply to all meetings hosted by that pool. If you do not create pool-level settings, site-level settings apply, if they exist. If you do not define site-level settings, the global settings apply to all meetings.

 

To create new meeting Join Settings:

  1. From a user account that is a member of the RTCUniversalServerAdmins group (or has equivalent user rights), or assigned to CsServerAdministrator or CsAdministrator role, log on to any computer in the network in which you deployed Lync 2010.
  2. Open a browser window, and enter Admin URL to open Lync Control Panel.
  3. In left navigation bar, click Conferencing and then click Meeting Configuration.
  4. On Meeting Configuration page, click New, and do one of the following:
    • To create a site-level policy, click Site configuration. In Select a Site search field, type all or part of the name of the site for which you want to define meeting join settings. In the resulting list of sites, click the site you want and click OK.
    • To create a pool-level policy, click Pool configuration. In Select a Service search field, type all or part of the name of the pool service for which you want to define meeting join settings. In list of services, click the pool you want and click OK.
  5. To route participants who dial in from public switched telephone network (PSTN) through the lobby, clear PSTN callers bypass lobby check box. By default, participants dialing in from PSTN go directly to the meeting.
  6. To configure who can be a presenter in the meeting, in Designate as presenter, do one of the following:
    • To not allow anyone other than the organizer to be a presenter, click None.
    • To allow only participants who are members of your organization to be a presenter, click Company. This is the default setting.
    • To allow any participants to be a presenter, click Everyone.
  7. To have the organizer select a conference type when scheduling a meeting, clear the Assigned conference type by default check box. By default, the conference type is automatically assigned.
  8. To prevent anonymous (unauthenticated) users from being automatically admitted, clear the Admit anonymous users by default check box. By default, anonymous users are automatically admitted to meetings.
  9. Click Commit.

 

To modify an existing Site or Pool Meeting Join Configuration:

  1. From a user account that is a member of the RTCUniversalServerAdmins group (or has equivalent user rights), or assigned to the CsServerAdministrator or CsAdministrator role, log on to any computer that is in the network you deployed Lync 2010.
  2. Open a browser window, and enter the Admin URL to open the Lync Control Panel.
  3. In the left navigation bar, click Conferencing.
  4. On the Meeting Configuration page, in the list of configurations, click the configuration that you want to change, click Edit, and then click Show details.
  5. In Edit Meeting Configuration, modify any of the meeting join settings. Note that the name cannot be modified.
  6. Click Commit.

 


Create a Lync 2010 Dial-in Conference Access Number

Follow these steps if you want to create or modify a dial-in conferencing access number.

To create or modify a Dial-In Access Number:

  1. From a user account that is a member of the RTCUniversalServerAdmins group (or has equivalent user rights), or assigned to the CsServerAdministrator or CsAdministrator role, log on to any computer that is in network in which you deployed Lync 2010.
  2. Open a browser window and enter Admin URL to open Lync Control Panel.
  3. In left navigation bar, click Conferencing and then click Dial-in Access Number.
  4. On the Dial-in Access Number page, do one of the following:
    • Click New to open New Dial-in Access Number.
    • Click one of the dial-in access numbers in the list, click Edit, and then click Show details.
  5. In Display number, type phone number that public switched telephone network (PSTN) phone users dial to join a conference.
  6. In Display name, type a description for the dial-in access number. This is the name that is associated with the dial-in access number in Lync 2010 search results.
  7. In Line URI, type the E.164 number of the dial-in access number in TEL URI format, including the + symbol before the number and excluding spaces. For example, tel:+13205555100.
  8. In SIP URI, do the following:
    • In text box, type a unique SIP URI for this dial-in conferencing access number. This SIP URI is displayed in various locations including call notification messages and previous versions of Communicator clients.
    • In the drop-down list box, click the domain of the Conferencing Attendant application that supports this dial-in access number.
  9. In Pool, click the pool that is running the instance of Conferencing Attendant that supports this dial-in access number.
  10. In Primary language, click the language in which prompts are played for this dial-in access number.
  11. (Optional) In Secondary languages (maximum of four), click Add, select one or more additional languages that you want to support for callers to this dial-in access number, and then click OK.
  12. To add a region for the dial-in access number, under Associated regions, click Add, click one or more regions that are associated with the dial plans for this dial-in access number, and then click OK.
  13. To delete a region from the dial-in access number, under Associated regions, click the region you want to delete, and click Remove.
  14. Click Commit.